Isn't Fax dead yet?

Paperless Fax

Technology is so interesting these days, and it seems we keep going back to the "good old days" for reliability and security. I find it absolutely amazing that Fax is still the standard of transmission for many businesses and organizations. What are the reasons? Here are some:

• Security in point-to-point transmission. Fax is viewed as "more secure" than email in many organizations
• Proof of receipt
• Accepted and fully adopted standard

But are the above really valid with the old analog fax machine? From a security standpoint, the fax is secure in the way it transmits, but once it comes out on the other end, that document is open to whoever walks by the machine. On the proof of receipt, yes you can get the send report, but did the intended recipient actually receive the document. This usually requires a phone call or email for confirmation (isn't that ironic). As far as the final bullet, fax is the old reliable staple of the office, and some folks just wont give it up, or have the option of doing so.

Paperless/Network fax systems are quickly becoming the standard in the workplace for a multitude of reasons:

• They integrate seamlessly with existing email systems. You can send faxes through your account, and receive them anywhere and anytime.
• With the ability to designate personal fax numbers, security is no longer an issue, as only the recipient will receive the document.
• For larger entities, it just makes financial sense to move to network-based faxing. You can eliminate all the analog fax lines, eliminate maintenance, paper and toner expenses, and reduce fax handling time for personnel.
• The ability to archive and search transmission logs and documents

Many industries are still relying on fax (medical, financial, construction and government to name a few), and the technology is long from extinction. For some additional links on network faxing click here:

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